CONTENTS:

A. CONTENTS
B. PARTICULARS IN TERMS OF THE SECTION 51 MANUAL

1. Contact Details(Section 51(1)(a)
2. The section 10 guide on how to use the Act (Section 51(1)(b)
3. Records available in terms of any other legislation (Section 51(1)(d)
4. Access to records held by the private body in question (Section51(1)(c and 51(1)(e)
   (i) The latest notes regarding the categories of records of the body, which are available without a person having to request access in terms of this Act in terms of section 52(2) (Section 51(1) (e)
   (ii) Records that may be requested (Section 51 (1) (e)
   (iii) The request procedures
5. Other information as may be prescribed (Section 51 (1) (f)
6. Availability of the manual (Section 51 (3)

INTRODUCTION

Manufacturing of Specialty Chemicals and service providers to all sectors of Industry.

PARTICULARS IN TERMS OF SECTION 51 MANUALS

1. Contact Details (Section 51(1)(a))

Postal Address : Synthachem Technical Services (Pty) Ltd
P O Box 8573
Edenglen
1613

Physical Address : Moddercrest Office Park
High Street
Modderfontein

Telephone : +27 (0)11 608 4396
Fax : +27 (0)11 606 4397
Website : www.bonchem.co.za
E-mail : synthachem@worldonline.co.za

2. The Section 10 Guide on how to use the Act (Section 51(1)(b))

The Guide will be available from the South African Human Rights Commission by not later than August 2003. Please direct any queries to:

The South African Human Rights Commission:

PAIA Unit
The Research and Documentation Department
Postal Address : Private Bag 2700
Houghton
2041

Telephone : +27 11 484-8300
Fax : +27 11 484-0582
Website : www.sahrc.org.za
E-mail : PAIA@sahrc.org.za

3. Records available in terms of other legislations(Section 51(1)(d)

LEGISLATIONS

1. Basic Conditions of Employment Act No.75 of 1997
2. Compensation For Occupational Injuries and Health Diseases Act No.130 of 1993
3. Employment Equity Act No.55 of 1998
4. Labour Relations Act No. 66 of 1995
5. Occupational Health & Safety Act No.85 of 1993
6. Regional Services Councils Act No.109 of 1985
7. Skills Development Levies Act No.9 of 1999
8. Skills Development Act No.97 of 1998
9. Unemployment Contributions Act No.4 of 2002
10. Unemployment Insurance Act No.63 of 2001

4. Access to information held by the Synthachem Technical Services (Pty) Ltd(Section 51(1)(c) and 51(1)(e)

(i) Not applicable

(ii) Classification of Records

Human Resources:

• Personnel Files
• Remuneration records
• Regional Service Levy records
• Skills Levies
• Employment Equity Records
• Training
• UIF
• OID
• Policy and Procedure manuals
• OSHA

Administration:

• Minutes of staff meetings
• Correspondence
• Minutes of disciplinary enquiries
• Minutes of union meetings (CEPPWAWU)
• Provident Fund records
• Sales records
• Medial Aid records

Operations

• Production records
• Client records
• QC records
• Manufacturing records
• ISO 9000

Finance

• Financial statements
• Stock records
• General Ledger
• Cash Books
• Journal Book
• Age Analysis
• Supplier Age Analysis

Other

(iii) Request Procedure

Form of request:

• The requester must use the prescribed form to make the request for access to a record. This must be made to the head of the private body. This request must be made to the address, fax number or electronic mail address of the body concerned (s 53(1).
• The requester must provide sufficient details on the request form to enable the head of the private body to identify the record and the requester. The requester should also indicate which form of access is required. The requester should also indicate if any other manner is to be used to inform the requester and state the necessary particulars to be so informed (s 53(2)(a) and (b) and (c).
• The requester must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right (s 53(2) (d).
• If a request is made on behalf of another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body (s 53(2) (f).

Fees:

A requester who seeks access to a record containing personal information about the requester is not required to pay the request fee. Every other requester, who is not a personal requester, must pay the required request fee.

• The head of the private body must notify the requester (other than a personal requester) by notice, requiring the requester to pay the prescribed fee (if any) before further processing the request (s54(1)
• The fee that the requester must pay to a private body is R50. The requester may lodge an application to the court against the tender or payment of the request fee (s 54(3)(b)
• If the request is granted then a further access fee must be paid for the search, reproduction, preparation and for any time that has exceeded the prescribed hours to search and prepare the records for disclosure (s 54(6)

5. Other information as may be prescribed

The Minister of Justice and Constitutional Development has not made any regulations in this regard.

6. Availability of the manual

The Synthachem Technical Services (Pty) Ltd Section 51 Manual is available for inspection at the physical address as provided in point 1. Contact Details; and copies are available with the SAHRC, in the Gazette and on the website; www.bonchem.co.za